AVA Handbook
1.0 General Policies | 2.0 Membership | 3.0 Recognition Awards Policy | 4.0 Events
Appendix A Fees | Appendix B Due Dates | Appendix C State Organizations Policy
Appendix D Executive Council Fundraising Events | Marathons
Policy Changes approved 1/31/98 | Waiver Language
APPROVED CHANGES
1.0 GENERAL POLICIES
| Page 1-2, Section 1.02, II, A | Changed to make it a requirement for all clubs and state organizations to apply for tax-exempt status under AVA's group exemption unless they meet the exceptions listed in this paragraph. |
| Section 1.02, II, B | The last sentence was added to advise clubs of the results of disqualification. |
| Page 1-7, Section 1.11, II, A, 2 | Changed to provide the correct distance intervals for IVV Achievement Awards. |
| Page 1-8, Section 1.11, II, B, 3 | Changed to make it a requirement for clubs to have IVV books [IVV Rule] and New Walker Packets for sale at regular events. This does not include Year-Round and Seasonal Events. |
| Section 1.11, II, C, 1 | Changed "will" to "may" in the first sentence. |
| Page 1-9, Section 1.41, II, A | Paragraph expanded to clarify fiscal responsibility for consignment items. |
| Section 1.41, II, C | In the first sentence, line two, Aup to@ was deleted so that the sentence now reads A...or individual will pay full retail value...@ |
| The entire second sentence beginning with AThe National Executive Director will...@ was deleted. | |
| Page 1-10, Section 1.51, II, C | Added a new paragraph AC@ establishing the requirement to send a copy of all official publications to the National Headquarters. Also relettered the old paragraph AC@ making it paragraph "D." |
| Section 1.51, II, D | In lines 2 and 4, changed Apublication@ to Apublisher.@ |
APPROVED CHANGES
2.0 MEMBERSHIP
| Page 2-1, Section 2.01, II, A, 1 | Added a paragraph on minimum requirements for new clubs and a paragraph concerning incorporation. |
| Page 2-4, Section 2.01, II, A, 3 | Changed to 1) delete requirement to form state organization when there are twelve clubs in the state; 2) removed the additional requirements listed in last sentence of the policy and replaced them with a reference to the additional requirements for Regular Member Clubs; and 3) Added a reference to APPENDIX C. |
| Page 2-5, Section 2.01, II, B, 3 | Added the authorization for Executive Director to give interim approval of all applications for membership, except Honorary Members, with formal approval to be granted at the next Executive Council meeting. Requires Honorary Members to be approved by the Executive Council. |
| Section 2.02 | Renamed the section. |
| Section 2.02, II, A | In line 4, added the date when a late fee would be assessed. In line 5, changed to bring the date in line with the AVA Bylaws. |
| Page 2-6, Section 2.02, II, A, 2 | Corrected error. Policy number in first sentence was incorrect. |
| Section 2.03 II, B | In line 1 - Changed "may" to "will." In line 3 - changed to bring date in line with the AVA Bylaws. In line 4 - Changed "180 days" to "90 days." |
| Section 2.03, II, C | In line 3, changed "180 days" to "90 days." |
APPROVED APPENDIX C
STATE ORGANIZATION POLICY
This is a new policy approved by the Executive Council.
APPROVED CHANGES
4.0 EVENTS
| Page 4-1, Section 4.01, II, D | Added a paragraph about the sanctioning of events on modes of transportation. |
| Section 4.01, II, E | Relettered original paragraph "D" to "E." |
| Page 4-2, Section 4.01, II, E, 2 | In the fourth line, changed Afree@ to A without paying a fee.@ |
| Page 4-3, Section 4.01, II, E, 8 | Added the last sentence concerning the retention of start cards. |
| Section 4.01, II, E, 9 | In line 1, changed "should" to "will." |
| Section 4.01, II, E, 11 | In the last sentence, changed "all manned checkpoints" to "all checkpoints, where possible." |
| Section 4.01, II, E, 12 | In the first sentence, changed "must" to "will" and added Aand New Walker Packets@ after AIVV Books.@ |
| 4.01, II, E, 13 | Made editorial change to last sentence. |
| Page 4-4, Section 4.02, II, A | Added a new paragraph AA@ and reletter all other paragraphs. |
| . | |
| Section 4.02, II, B | In line 2, deleted "or" between "State organizations (if applicable)" and "the Regional Director." |
| Section 4.02, II, C | In the second sentence, deleted "along with the event sanction fee." |
| In the third sentence, changed "these" to "it." | |
| Section 4.02, II, C, 1 | In the first sentence, deleted "with the required sanction fee." |
| Section 4.02, II, C, 2 | In the first sentence, deleted "with the required sanction fee." In line 5, changed Alast weekend@ to AMemorial Day weekend.@ |
| Page 4-8, Section 4.02, II, C, 4 | In the third sentence, added commas to set off "for cause." |
| Section 4.02, II, C, 5 | In the second sentence, changed "by" to "at least." |
| Section 4.02, II, C, 7 | Added last sentence concerning the refund of sanction fees. |
| Page 4-10, Section 4.03, II, B | Made editorial changes in lines 5 and 6. |
| Section 4.03, II, C | Changed this paragraph to bring it in line with current procedures and to delete that portion concerning $25,000 deductible which no longer applies. |
| Section 4.03, II, D | In the last sentence, added "event" before "brochure" and deleted "(if applicable)" after "waiver forms." |
| Page 4-14, Section 4.04, II, D | In second sentence, changed Awhen@ to Aonly after.@ |
| Page 4-17, Section 4.06, II, A | Added last sentence to give some allowance for slow mail service. |
| Section 4.06, II, B | In the first sentence, deleted "with the required participation fees" and in the last sentence made an editorial change. |
| Section 4.06, II, C | In the last sentence, deleted "along with required participation fees" and made an editorial change. |
| Page 4-21, Section 4.08, II, E | Made an editorial change to the sentence. |
APPROVED CHANGES
5.0 VOLKSSPORTING EVENTS
Page 5-1, Section 5.01, II, A, 1, c |
Deleted "but no longer than 40 km." |
Section 5.01, II, A, 1, d |
Deleted "at least." |
Page 5-2, Section 5.01, II, D, 2 |
In line 3, added a sentence concerning the proper Event Sanction Request form to use. |
APPROVED CHANGES
APPENDIX B
| Annual Dues | Corrected dates to bring them in line with the Bylaws. |
| Sanction Request | In the first line, changed "60 days" to "90 days" and in the third line changed Alast weekend@ to AMemorial Day weekend.@ |
| Stamps | Added Aand every thirty days until received@ to the late fee line. |
| After Action Reports | Deleted "& Fees" and added Aand every thirty days until received@ to the late fee line. |
| Quarterly After Action Reports | Deleted "& Fees," changed "quarter end" to "end of the quarter," and added Aand every thirty days until received@ to the late fee line. |
| Added ATAW Classified advertisement@ | |
| Under APatch Designs,@ deleted AInternational Marching League,@ AGlobal,@ and AMarch for Parks@ lines. |
APPROVED CHANGES
APPENDIX A
Under Annual Dues, changed ADecember@ to ANovember.@
Changed Sanction Fees to reflect current fees and added a line specifically for YRE/Seasonal Events.
Added "Year Round/Seasonal Walking Event Processing Fee"
Under After Action Late Fee, added Aevery thirty days@ after the amount.
Under Late Stamp Fee, added Aevery thirty days@ after the amount.
Added "(per Amail to@ address)@ to Insurance Certificate Fee.
Changed Handbooks Fee to "Call for current prices"
Changed Rush Processing Fees to bring in line with current commercial rates.
Added "Return Check Fee"
APPROVED APPENDIX D
EXECUTIVE COUNCIL SPECIAL FUND RAISING EVENTS
This is a new policy approved by the Executive Council.
1.0 General Policies | 2.0 Membership | 3.0 Recognition Awards Policy | 4.0 Events
Appendix A Fees | Appendix B Due Dates | Appendix C State Organizations Policy
Appendix D Executive Council Fundraising Events | Marathons