American Volkssport Association®

 Red Line

AVA Forms for Clubs


In most cases you can now complete a form by using the computer keyboard. The form can be saved as a document file and attached to an e-mail for forwarding. Also, you can print a copy of the completed form and mail it or fax it. For forms that must be signed, simply fill/save/print and then sign the form for mailing. It can be scanned for e-mailing or faxed. We want to make all AVA forms interactive, up-to-date and user friendly for all clubs.  If you have any questions or suggestions, please e-mail:
Linda@ava.org. Thank you.

The forms are in "pdf" format and will require that "Adobe Acrobat Reader" be installed on your computer to use them.  If you don't have Adobe Acrobat Reader, you can download it free here. You may open these forms, then print the form. 

Form Number

Title/Instructions

Date

2010 National Volkssporting Month Patch Order Form

2010 National Volkssporting Month Patch Order Form
October is National Volkssporting Month. We need to receive this order at least 30 days prior to your event.

Fill/Save/Email Attach

August
2010

AVA Banner

AVA Banner Order Form
Purchase at cost for marketing our organization/your event.

Fill/Save/Email Attach

February
2010

AVA Form 102C3

Application for 501(c)(3) Status
Used to request that the AVA file on the club's behalf for IRS Section 501(c)(3) status under the AVA Group Exemption.

Fill/Save/Email Attach

March
2010

AVA Form 102C3F


Annual Financial Report
Due after July 1 each year, no later than November 1
5

President and Secretary must sign form.  Both pages must be sent to AVA Headquarters.

Fill/Save/Print/Sign, Mail or Scan/Fax or Scan/Email to Headquarters.

August
2010

AVA Form 201

Application for Club Membership
Fill/Save/Email Attach

May
2009

AVA Form 302

Checklist 

Multi-Use Nomination Form for:

*Hall of Fame Nomination for Convention
Used to make a nomination for the Hall of Fame.

*Distinguished Achievement Nomination for Convention
Used to make a nomination for the Distinguished Achievement Award.

*Trailblazer Award Nomination
Used to make a nomination for the Trailblazer Award.

*Ted Ballman Memorial Youth Award
Used to make a nomination for the Ted Ballman Memorial Youth Award.

Submit no later than November 1 to Regional Director
Fill/Save/Email Attach

March
2010

AVA Form 302CS/MS/CA

Checklist

 

 

Nomination Form for:

*Certificate of Service Nomination
Used to make a nomination for an Individual with at least 3 years of active significant service to AVA.

*Meritorious Service Nomination
Used to make a nomination for an Individual with at least 5 years of outstanding service and support to AVA volkssporting.

*Certificate of Appreciation Nomination
Used to make a nomination for any Business or Organization, which has made significant contributions toward the goals of AVA.
Fill/Save/Email Attach

January
2010

AVA Form 303PA

Checklist

*President's Award Nomination
Used to make a nomination for the President's Award.

Submit no later than November 1 to Regional Director
Fill/Save/Email Attach

March 
2010

AVA Form 403IR

Incident Report Form
To report accidents that occurred during a sanctioned event.

Fill/Save/Email Attach

June
2009

AVA Form 405

Event Brochure Checklist
Clubs and Region Directors use to evaluate each event brochure before it is printed and distributed.

Fill/Save/Email Attach

June 
2010

AVA Form 900A

Event Registration Log showing Free Walkers
To register participants at Year Round Events that allow free walkers.

Save/Email Attach

March
2006

AVA Form 900B

Event Registration Log showing Non-IVV Walkers
To register participants at Year Round Events that do not allow free walkers.

Save/Email Attach

March
2006

AVA Form 906

AVA Merchandise Order Form
Fill/Save/Email Attach

February
2010

CLUB AVA Form 907

COMMERCIAL AVA Form 907

TAW The American Wanderer bi-monthly newspaper
Advertising Packet includes Specifications, Rates, Distribution and Agreement.
Use the specific Club or Commercial Forms link to the left that applies to your needs. 

Fill/Save/Email Attach

July
2010

AVA Form ES01

Trail Marking Supplies Order Form
Maximum quantity per order may apply. Allow 8 weeks for delivery.
Fill/Save/Email Attach

July
2010

Events Sanction Worksheet

Event Sanction Worksheet
Fill/Save/Email Attach

February 
2010

Girl Scout Patch Consignment Order Form

2010/2011 Girl Scout Patch Consignment Order Form
Fill/Save/Email Attach

August
2010

ACORD 25-S

2010 Certificate of Liability Insurance
The general Certificate of Liability Insurance provided to clubs for their 2010 events. This certificate is not a substitute for those events requiring additional insured, AVA Form 403

Save/Email Attach

November
2009

Award Program Guide

A Practical Guide to the IVV Awards Program
Please remember to take a few extra minutes at your events to make newcomers to Volkssporting feel welcome and to explain the program to them. An investment of a few minutes can lead to a new club member. Large file may take a moment to load.

Save/Email Attach

February
2009

AVA Amateur Athletic Waiver & Release of Liability

Amateur Athletic Waiver & Release of Liability
For participants at all events where the waiver is not printed on the start card or log sheet.

Save/Email Attach

 

AVA Form 201U

Club Officer Information Update
Update electronically through Club Maintenance site whenever changes occur and annually by November 15

October
2006

AVA Form 403

Certificate of Insurance Application for Additional Insured
Used to request an additional insured on a Certificate of Insurance. Cost is $10.00 per certificate if submitted at least 60 days prior to need by date or $15.00 if less than 60 days.

June
2009

Title/Instruction forms marked with * are not included in the Policy Handbook. They are either sent at the appropriate time or do not apply to clubs.  Some forms that Regional Directors and National Officers use, such as the Event Sanctioning Request Fund Raising Form 402SE are not listed in this area. They can be found in the Executive Council Handbook.

Maroon Line

American Volkssport Association
1001 Pat Booker Road, Suite 101
Universal City, TX 78148

Voice (210) 659-2112    Fax (210) 659-1212
Monday-Friday 8:00 am - 5:00 pm CST, Closed most Federal Holidays
avahq@ava.org

American Volkssport Association. All Rights Reserved. 
Last Revision 8/23/10