|
In
most
cases
you
may
complete
a
form
by
using
the
computer
keyboard.
The
form
can
be
saved
as
a
document
file
and
attached
to
an
e-mail
for
forwarding.
Also,
you
may
print
a
copy
of
the
completed
form
and
mail
it
or
fax
it.
For
forms
that
must
be
signed,
simply
fill/save/print
and
then
sign
the
form
for
mailing.
It
may
be
scanned
for
e-mailing
or
faxed.
We
want
to
make
all
AVA
forms interactive,
up-to-date
and
user
friendly
for
all
clubs.
If
you
have
any
questions
or
suggestions,
please
e-mail:
Linda@ava.org.
Thank you.
The forms are
in
"pdf"
format
and will require that "Adobe Acrobat Reader" be installed on your
computer to use them. If you don't have Adobe Acrobat Reader, you
can download it
free here. You may open these forms,
then print the form.
|
Form Number
|
Title/Instructions
|
Date
|
|
Starting
Point
Book
Order
Form
|
Replacement
Order
Form
for
outdated
New
Walker
Packets
that
Clubs
may
have
in
their
Sales
Inventory
|
October 2011
|
|
October
National
Volkssport
Month
Patch
|
October
National
Volkssport
Month
Patch
Club
Order
Form
|
August 2011
|
|
2011
Certificate
of
Liability
Insurance
Acord
25-S
|
2011 Certificate of Liability Insurance The
general Certificate of Liability Insurance provided to clubs for their
2011
events. This certificate is not a substitute for those events requiring
additional insured,
AVA Form 403 Save/Email
Attach
|
January 2011
|
|
2012
Certificate
of
Liability
Insurance
Acord
25-S For
use
beginning
with
January
1,
2012
Events
|
2012 Certificate of Liability Insurance The
general Certificate of Liability Insurance provided to clubs for their
2012
events. This certificate is not a substitute for those events requiring
additional insured,
AVA Form 403 Save/Email
Attach
|
September 2011
|
|
AVA
Banner
|
AVA
Banner
Order
Form Purchase
at
cost
for
marketing
our
organization/your
event. Fill/Save/Email
Attach
|
February 2010
|
|
AVA Form 102C3
|
Application for 501(c)(3) Status Used to
request that the AVA file on the club's behalf for IRS Section 501(c)(3) status
under the AVA Group Exemption. Fill/Save/Email
Attach
|
March 2010
|
|
AVA Form
102C3F
|
Annual Financial Report Due after
July
1
each year,
no later than November
15
President
and
Secretary
must
sign
form.
Both
pages
must
be
sent
to
AVA
Headquarters.
Fill/Save/Print/Sign,
Mail
or
Scan/Fax
or
Scan/Email
to
Headquarters.
|
July 2011
|
|
AVA Form 201
|
Application for Club Membership Fill/Save/Email
Attach
|
May 2009
|
|
AVA Form
302
Checklist
|
Multi-Use Nomination
Form for:
*Hall of Fame
Nomination for Convention Used to make a nomination for the Hall of
Fame.
*Distinguished
Achievement Nomination for Convention Used to make a nomination for the
Distinguished Achievement Award.
*Trailblazer Award
Nomination Used to make a nomination for the Trailblazer
Award.
*Ted Ballman Memorial
Youth Award Used to make a nomination for the Ted Ballman Memorial Youth
Award.
Submit
no
later
than
November
1
to
Regional
Director Fill/Save/Email
Attach
|
March
2010
|
|
AVA Form
303
Checklist
|
Nomination
Form for:
*Certificate of
Service Nomination Used to make a nomination for
an
Individual
with
at
least
3
years
of
active
significant
service
to
AVA.
*Meritorious Service
Nomination Used to make a nomination for
an
Individual
with
at
least
5
years
of
outstanding
service
and
support
to
AVA
volkssporting.
*Certificate
of
Appreciation
Nomination Used
to
make
a
nomination
for
any
Business
or
Organization,
which
has
made
significant
contributions
toward
the
goals
of
AVA. Fill/Save/Email
Attach
|
May 2011
|
|
AVA
Form
303PA
Checklist
|
*President's Award Nomination Used to make a nomination for
the President's Award.
Submit
no
later
than
November
1
to
Regional
Director Fill/Save/Email
Attach
|
October 2011
|
|
AVA Form 403IR
|
Incident Report Form To report
accidents that occurred during a sanctioned event. Fill/Save/Email
Attach
|
June 2009
|
|
AVA Form 405
|
Event Brochure Checklist Clubs and
Region Directors
use
to evaluate each event brochure before it is printed and
distributed. Fill/Save/Email
Attach
|
June 2010
|
|
AVA Form 900A
|
Event Registration Log showing Free
Walkers To register participants at Year Round Events that allow
free walkers. Save/Email
Attach
|
March 2006
|
|
AVA Form 900B
|
Event Registration Log showing
Non-IVV
Walkers To register participants at Year Round Events that do not
allow free walkers. Save/Email
Attach
|
March 2006
|
|
AVA Form 906
|
AVA
Merchandise Order
Form Fill/Save/Email
Attach
|
February 2010
|
|
CLUB
AVA
Form
907
COMMERCIAL
Pre-Paid
AVA
Form
907
|
TAW
The
American
Wanderer
bi-monthly
newspaper Advertising
Packet
includes
Specifications,
Rates,
Distribution
and
Agreement.
Use
the
specific
Club
or
Commercial
Forms
link
to
the
left
that
applies
to
your
needs. All
Commercial
advertising
is
to
be
Pre-Paid. Fill/Save/Email
Attach
|
November
2011
|
|
Please
use
Merchandise
Store
link
-
Club
Items
Only
area
for
current
prices,
or
contact
Kevin
Davis
Kevin@ava.org
or
phone
1-210-659-2112
to
order.
|
Trail Marking Supplies
Order
Form
(under
revision) Maximum
quantity
per
order
may
apply.
Allow
8
weeks
for
delivery. Fill/Save/Email
Attach
|
December 2010
|
|
Events
Sanction Worksheet
|
Event Sanction Worksheet Fill/Save/Email
Attach
|
February 2010
|
|
Girl
Scout
Patch
Consignment
Order
Form
|
Girl
Scout
Patch
Consignment
Order
Form
|
July 2011
|
|
AVA Amateur Athletic Waiver & Release of Liability
|
Amateur Athletic Waiver & Release of
Liability For participants at all events where the waiver is not
printed on the start card or log sheet. Save/Email
Attach
|
|
|
AVA Form 201U
|
Club
Officer
Information
Update Update
electronically through Club Maintenance site whenever changes occur and
annually by November 15
|
October 2006
|
|
AVA Form 403
|
Certificate of Insurance
Application
for
Additional
Insured Used to request an additional insured on a Certificate of
Insurance. Cost is $10.00 per certificate if submitted at least 60 days prior
to need by date or $15.00 if less than 60 days.
|
June 2009
|
Title/Instruction forms marked with * are not
included in the Policy Handbook. They are either sent at the appropriate time or do not apply to
clubs.
Some forms that Regional Directors and National Officers use, such as the Event
Sanctioning Request Fund Raising Form 402SE are not listed in this area. They can be found in
the Executive Council Handbook.
American Volkssport Association 1001 Pat Booker Road, Suite 101 Universal City, TX
78148
Office
210.659.2112
Fax
210.659.1212 Monday-Friday
8:00
am
-
5:00
pm
CST,
Closed
most
Federal
Holidays avahq@ava.org American
Volkssport
Association.
All
Rights
Reserved. Last
Revision
1/13/12
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