In most cases you may complete a form by using the computer keyboard. The form can be saved as a document file and attached to an e-mail for forwarding. Also, you may print a copy of the completed form and mail it or fax it. For forms that must be signed, simply fill/save/print and then sign the form for mailing. It may be scanned for e-mailing or faxed. We want to make all AVA forms interactive, up-to-date and user friendly for all clubs. If you have any questions or suggestions, please e-mail: AVAHQ@ava.org. Thank you.
The forms are in "pdf" format and will require that "Adobe Acrobat Reader" be installed on your computer to use them. If you don't have Adobe Acrobat Reader, you can download it free here. You may open these forms, then print the form.
Biennial Publicity Contest Entry Form & Contest Guidelines
Biennial Publicity Contest
Must be Received no later than 1 February 2013
A separate Official Entry Form must be used for each entry and the form may be reporduced as needed. Submit your Entry Form in a sealed envelope and attach it to the item submitted for judging. Do not place your name or club name on the outside of the envelope. Photography competition entries must include the complete Photo Release form.
October 2012 2013 Certificate of Liability Insurance
2013 Certificate of Liability Insurance
The general Certificate of Liability Insurance provided to clubs for their 2013 events. This certificate is not a substitute for those events requiring additional insured, see AVA Form 403
September 2012 Girl Scout Walk-Together Patch Consignment Form
Girl Scout Walk-Together Patch
AVA Recognition Awards - A Guide For Nominations
Multi-Use Nomination Form for:
*Hall of Fame Award
*Distinguished Achievement Award
*Ted Ballman Memorial Youth Award
Submit form no later than 1 November to your Regional Director
Multi-Use Nomination Form for:
*Certificate of Service Award
*Meritorious Service Award
*Certificate of Appreciation Award
May 2011 AVA Form 303PA
Nomination Form for:
Submit form no later than 1 November to the AVA President
2012 Certificate of Liability Insurance
The general Certificate of Liability Insurance provided to clubs for their 2012 events. This certificate is not a substitute for those events requiring additional insured, AVA Form 403
September 2011 AVA Form 403
Certificate of Insurance Application for Additional Insured
Used to request an additional insured on a Certificate of Insurance. Cost is $10.00 per certificate if submitted at least 60 days prior to need by date or $15.00 if less than 60 days.
Annual Financial Report
Due after 1 July each year, no later than 15 November
President and Secretary must sign form. Both pages must be sent to AVA Headquarters.
Fill/Save/Print/Sign, Mail or Scan/Fax or Scan/Email to Headquarters.
Application for Club Membership
Incident Report FormTo report accidents that occurred during a sanctioned event.
Event Brochure ChecklistClubs/Region Directors use to evaluate each event brochure before it is printed and distributed.
Event Registration Log showing Free Walkers
To register participants at year Round Events that allow free walkers.
Event Registration Log showing Non-IVV WalkersTo register participants at Year Round Events that do not allow free walkers.
TAW The American Wanderer Advertising Packet
Includes Specifications, Rates, Distribution and Agreement.
Event Sanction Worksheet
Amateur Athletic Waiver & Release of Liability
For participants at all events where the waiver is not printed on the start card or log sheet.
Other forms are either sent at the appropriate time, or do not apply to clubs. Some forms that Regional Directors and National Officers use, such as the Event Sanctioning Request Fund Raising Form 402SE are not listed in this area. They can be found in the National Executive Council Handbook.
1001 Pat Booker Road, Suite 101, Universal City, TX 78148 / 210.659.2112 / AVAHQ@AVA.ORG