AVA Forms for Club Use

American Volkssport AssociationŽ

AVA Forms for Clubs

In most cases you can now complete a form by using the computer keyboard. The form can be saved as a document file and attached to an e-mail for forwarding. Also, you can print a copy of the completed form and mail it or fax it. For forms that must be signed, simply fill/save/print and then sign the form for mailing. It can be scanned for e-mailing or faxed. We want to make all AVA forms interactive, up-to-date and user friendly for all clubs. If you have any questions or suggestions, please e-mail: Linda@ava.org. Thank you.

The forms are in "pdf" format and will require that "Adobe Acrobat Reader" be installed on your computer to use them. If you don't have Adobe Acrobat Reader, you can download it free here. You may open these forms, then print the form.

Form Number	Title/Instructions	Date
2010 National Volkssporting Month Patch Order Form	2010 National Volkssporting Month Patch Order Form October is National Volkssporting Month. We need to receive this order at least 30 days prior to your event. Fill/Save/Email Attach	August 2010
AVA Banner	AVA Banner Order Form Purchase at cost for marketing our organization/your event. Fill/Save/Email Attach	February 2010
AVA Form 102C3	Application for 501(c)(3) Status Used to request that the AVA file on the club's behalf for IRS Section 501(c)(3) status under the AVA Group Exemption. Fill/Save/Email Attach	March 2010
AVA Form 102C3F	Annual Financial Report Due after July 1 each year, no later than November 15 President and Secretary must sign form. Both pages must be sent to AVA Headquarters. Fill/Save/Print/Sign, Mail or Scan/Fax or Scan/Email to Headquarters.	August 2010
AVA Form 201	Application for Club Membership Fill/Save/Email Attach	May 2009
AVA Form 302 Checklist	Multi-Use Nomination Form for: Hall of Fame Nomination for Convention Used to make a nomination for the Hall of Fame. Distinguished Achievement Nomination for Convention Used to make a nomination for the Distinguished Achievement Award. Trailblazer Award Nomination Used to make a nomination for the Trailblazer Award. Ted Ballman Memorial Youth Award Used to make a nomination for the Ted Ballman Memorial Youth Award. Submit no later than November 1 to Regional Director Fill/Save/Email Attach	March 2010
AVA Form 302CS/MS/CA Checklist	Nomination Form for: Certificate of Service Nomination Used to make a nomination for an Individual with at least 3 years of active significant service to AVA. Meritorious Service Nomination Used to make a nomination for an Individual with at least 5 years of outstanding service and support to AVA volkssporting. *Certificate of Appreciation Nomination Used to make a nomination for any Business or Organization, which has made significant contributions toward the goals of AVA. Fill/Save/Email Attach	January 2010
AVA Form 303PA Checklist	*President's Award Nomination Used to make a nomination for the President's Award. Submit no later than November 1 to Regional Director Fill/Save/Email Attach	March 2010
AVA Form 403IR	Incident Report Form To report accidents that occurred during a sanctioned event. Fill/Save/Email Attach	June 2009
AVA Form 405	Event Brochure Checklist Clubs and Region Directors use to evaluate each event brochure before it is printed and distributed. Fill/Save/Email Attach	June 2010
AVA Form 900A	Event Registration Log showing Free Walkers To register participants at Year Round Events that allow free walkers. Save/Email Attach	March 2006
AVA Form 900B	Event Registration Log showing Non-IVV Walkers To register participants at Year Round Events that do not allow free walkers. Save/Email Attach	March 2006
AVA Form 906	AVA Merchandise Order Form Fill/Save/Email Attach	February 2010
CLUB AVA Form 907 COMMERCIAL AVA Form 907	TAW The American Wanderer bi-monthly newspaper Advertising Packet includes Specifications, Rates, Distribution and Agreement. Use the specific Club or Commercial Forms link to the left that applies to your needs. Fill/Save/Email Attach	July 2010
AVA Form ES01	Trail Marking Supplies Order Form Maximum quantity per order may apply. Allow 8 weeks for delivery. Fill/Save/Email Attach	July 2010
Events Sanction Worksheet	Event Sanction Worksheet Fill/Save/Email Attach	February 2010
Girl Scout Patch Consignment Order Form	2010/2011 Girl Scout Patch Consignment Order Form Fill/Save/Email Attach	August 2010
ACORD 25-S	2010 Certificate of Liability Insurance The general Certificate of Liability Insurance provided to clubs for their 2010 events. This certificate is not a substitute for those events requiring additional insured, AVA Form 403 Save/Email Attach	November 2009
Award Program Guide	A Practical Guide to the IVV Awards Program Please remember to take a few extra minutes at your events to make newcomers to Volkssporting feel welcome and to explain the program to them. An investment of a few minutes can lead to a new club member. Large file may take a moment to load. Save/Email Attach	February 2009
AVA Amateur Athletic Waiver & Release of Liability	Amateur Athletic Waiver & Release of Liability For participants at all events where the waiver is not printed on the start card or log sheet. Save/Email Attach
AVA Form 201U	Club Officer Information Update Update electronically through Club Maintenance site whenever changes occur and annually by November 15	October 2006
AVA Form 403	Certificate of Insurance Application for Additional Insured Used to request an additional insured on a Certificate of Insurance. Cost is $10.00 per certificate if submitted at least 60 days prior to need by date or $15.00 if less than 60 days.	June 2009

Title/Instruction forms marked with * are not included in the Policy Handbook. They are either sent at the appropriate time or do not apply to clubs. Some forms that Regional Directors and National Officers use, such as the Event Sanctioning Request Fund Raising Form 402SE are not listed in this area. They can be found in the Executive Council Handbook.

American Volkssport Association
1001 Pat Booker Road, Suite 101
Universal City, TX 78148