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This guide is created for you to help
expedite your achievement/record book processing and to ensure AVA Headquarters
receives books that are submitted properly. Please keep this guide with your
achievement books for reference.
View A Practical Guide to The IVV Awards Program,
a companion document to this page
here,
complete with pictures.
1. Make sure your name and current
address are legible and are on all IVV Record Books. If your address
changes or your name changes, notify the Awards Department when you submit your
IVV Record Book. Only one name should appear on an IVV Record Book. The award
system is set up for individual achievement only.
2. Record of Achievement number
(passbook number) When corresponding or calling AVA Headquarters concerning
your IVV awards, please use your Record of Achievement
number (passbook
is
red,
white
and
blue)
located on the front of your passbook. If you are getting your first award,
this number
and
passbook
will be assigned to you upon redeeming your first book. If you are
a Volkssports Associate
Member, please do not confuse the two numbers, i.e., an
associate number begins with the prefix VAI, VAF or
VAL-XXXX.
If you lose your Record of Achievement
Book,
(red,
white
and
blue
booklet)
let us know, we can issue you a duplicate. Also, if you are turning
in your IVV Record Books without the Record of Achievement Book, please write
your number on the IVV Record
Books
if
you
have
it.
3. It is no longer a requirement to
submit your previous IVV Record Book when submitting a book you just finished.
Your
previous
milestones
have
been
entered
into
our
awards
database,
and
are
also
recorded
in
the
Record
of
Achievement
book
each
time
it
is
submitted.
When
you
mail
in
a
current
record
book,
we
will
return
it
along
with
your
IVV Awards.
Only send in
previous
books
that
you
may
need
clarity
on
to keep postage
costs down. When a family has books ready for processing, they may mail all the
books in one envelope.
Make
a
copy
for
yourself
of
your
books
before
mailing,
in
case
they
become
lost
in
the
mail.
4. The IVV Event Certification
Stamp may only be applied (impressed) to an official IVV Record Book
"Paste-ins," correction tape, handwritten in (except in extreme circumstances
approved
by AVA Headquarters), attached papers, etc., are illegal and cannot
be accepted.
Only
use
Insert
Cards
(detailed
below)
if
you
forgot
your
booklet.
If a stamp has been erroneously entered or a duplication made in
an IVV Record Book, it may be corrected with liquid paper. The preferred way to
correct an error in kilometers is to have the finish table attendant mark out
the error with a line, write in the correction and initial the change. If an
error is made with the certification stamp, the error should be crossed out and
the correct stamp may be placed either along the sides, top, bottom or on the
back of the IVV Record Book, as long as it is legible.
IVV Event Certification Stamps may only
be received at the actual event. We cannot enter that stamp into any IVV Record
Book after the event has taken place (unless the certification stamp did not
make it to the event on time).
Please do not mail your books to the club
representative to be stamped at a later date; this is illegal.
A reminder:
Participants
at
traditional/regular
events
which
are
held
on
more
than
one
day,
may
pay
a
fee
each
day,
complete
the
event
each
day,
and
receive
an
event
stamp
ON
EACH
DAY
OF
THE
TRADITIONAL/REGULAR
EVENT.
For year-round events, you may
stamp your event book twice in a calendar year — the first
six months
the stamp has a + on it, the second six months it does not. For seasonal
events, you may stamp your event book twice in a calendar year — the
first time prior to June 30, the stamp has a + on it, the second time after
July 1, it does not —if
for
example,
the event is sanctioned from June into July.
5. Distance books.
a) You can have multiple certification
stamps for the same event when recording distance achievements because the
distance book shows the actual distance accomplished.
b) No swim events can be entered in the
distance books.
c) Bicycle certification stamps can be
entered in the
Bicycle
Record book (same rules apply to the Bicycle Book that
apply to the Distance Record Book) OR in the regular distance book (per AVA EC
1/2000).
d) If you do a route less than 10
kilometers, you receive credit for the actual distance covered. You receive
credit for the full 10 kilometers only if you complete the entire regular
route.
e) No matter the distance covered, please
use whole numbers at all times when recording distance accomplished, i.e., do
not place 2.9, 4.5, 0.8, etc. in your record books. If necessary, round numbers
off to the appropriate distance.
6. Insert cards. An insert card is
a supplemental stamp card inserted into a record book. This card was created
for participants who accomplish 5 km walks or walks less than 10 km, resulting
in the need for extra slots to record achievement stamps for
processing.
Please
do
not
cut
or
paste
these
into
your
IVV
Record
Book,
this
is
not
permitted.
Place
the
entire
card
inside
the
book
when
you
submit
it
for
award
processing.
If you should attend an event without
your record book, you may use an insert card (available at no cost). Please
keep in mind that the insert card is only for temporary use in this case, i.e.,
excessive use is not permitted. Insert cards alone will not be processed; a
card will only be accepted when placed in a valid IVV Record Book.
7. Purchasing achievement books.
Achievement books are available for purchase
when
available
from
a
club
for
$5.00 at
traditional
weekend volkssport events or can be obtained from AVA
Headquarters
for
$6.00
(includes
shipping). A
New
Walker
Packet, for those who have never participated in the awards program
before, is specially priced for $5.00
from
a
Club
if
available,
and contains a distance and events book
along with coupons and general information.
New Walker Packets may be ordered
through
AVA
Headquarters
for
$6.00
(includes
shipping)
mailed
to
1001 Pat Booker Rd, Suite 101, Universal City,
TX 78148. To place a credit card order, call 210-659-2112 between 8 and 5 p.m.
(Central Standard
Time)
or
order
online,
or
fax
to
210-659-1212,
or
email
avahq@ava.org
to
order.
Allow
2
-
3
weeks
for
delivery.
A Guide to Event and Distance Books
Event Books
Green book
- Used to record 10 (1 -10) events, 30 (11-30) events or 50 (31-50)
events. When the green book is used for 10 events, the second page must be
marked through. For the 30 and 50 event levels, all lines are
used.
Purple book - When
the green 50-event book has been completed, the participant graduates to the
purple book. This book has lines for 25 events and is used for recording event
numbers 51 through 600. It can also be used for lower levels of events if a
club runs out of green books by crossing out the lines which are not needed
(either 15 or 5) and marking on the front of the book the level for which it is
being used (10, 30 or 50).
Rose book - Used
after a participant has completed 600 events. Records 50 events and is used for
event numbers 601 through 1,500.
Gold book -
Used after a participant has completed 1,500 events. Records 100 events and is
the highest event book.
Distance Books
Blue book - Holds
500 km and is used at increments of 500 km through 8,000 km. If a person does
only short walks, it will take all the spaces to total 500 km. If an individual
does medium or long walks, it will take only part of the book to make 500 km.
All the lines in this book do not need to be used - only those lines needed to
bring the total to 500 km. Any distance more than 500 kilometers will be
carried over to the next distance book.
Orange book - After a
participant has completed 8,000 km, the individual graduates to the orange
book. This book holds 1,000 km for each level and is used through 22,000
km.
Yellow book - After a participant
has completed 22,000 km, the individual graduates to the yellow book. This book
holds 5,000 km for each level and is the highest distance
book.
Bicycling Distance
Book
Brown book - Used for
recording distance credit for participation in bike events only. This book
records up to 5,000 km. Distance from a brown bike book cannot be transferred
to another walking distance book.
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