1. 3 days prior - If no event stamp, call AVA (210) 659-2112.

2. 7 - 2 days prior - Check work roster - remind workers

3. 1 day prior - mark trail

• lay out start/finish point (if not physically, at least mentally)
• check approach routes for detours, etc.

1. Arrive at start at least one hour early - trail checkers out 45 minutes to 1 hour prior to start - set up start/finish area and checkpoints if not already done.

2.· Checkpoints - water, candy, stamp, trash bags, cups, dog dish, staff available, etc.

3. Signs to direct traffic to the start/finish.

4. Post work schedule.

5. Start/Finish Location:

• start table - cash box with money - waiver sheets - start cards - preregistered start cards - sign listing event fees - pens - address labels (if needed) - staff.
• new walker table - staffed with experienced AVA walkers - New Walker Packets club and AVA information.
• information table - upcoming event brochures from your club and other clubs rocks or other weights to keep brochures from blowing away.
• finish table - AVA event stamp - inked stamp pads - extra ink - IVV Record Books for sale - A Awards - B Awards - Pens.
• sales table - AVA and club specialty sales items. signs directing walkers to start and finish areas. refreshments on hand and staff to handle sales.

6. Sweep the trail - start about I hour after start time ends or last walker has departed.

7. count the start cards by category, count the money, clean up the start/finish area.

Post Event

1. Return the AVA event stamp to AVA.

2. Prepare the After-Action Report and send to AVA (Club has option to enclose payment or allow AVA to bill later.)

3. Incident report (if necessary)

4. Thank you notes (as applicable)

5. Pay the bills

6. Return borrowed equipment.