EVENT COORDINATOR'S CHECKLIST

NOTE: Not all items are needed for each event. Items vary according to start point location. This list is not all inclusive. Club may find the need for additional items.

INFO AND NEW WALKER TABLES (may be combined on one table)

 

Tables to hold event flyers from area clubs

 

Tables for New Walker information

 

Table for General Information

REQUIRED REFRESHMENTS

 

Water Coolers (4) - Filled

 

Tables or Stands for Water Coolers

 

Ice

 

Paper Cups

 

Dog Dishes

OPTIONAL REFRESHMENTS

 

Hot Dogs/Brats/Hamburgers

 

Buns and condiments.

 

Cake/Cookies/Banana Bread/Etc. Fruit

 

Hot Chocolate/Spiced Cider/Coffee/Tea Sugar/Creamer

 

Soft Drinks

START/FINISH AREA or CANOPY

 

Frame

 

Top

 

Walls

 

Stakes

 

Sandbags

 

Rope

START TABLES/FINISH TABLES

 

Tables (Minimum 2)

 

Chairs (4 or more)

 

Preregistered Start Cards

 

Start Cards

 

Cash Boxes

 

Cash (To make change)

 

AVA Event Stamp(s)

 

Stamp Pads

 

Stamp Pad Ink

 

Club Stamp (If available)

 

IVV Record Books

 

New Walker Packets

 

Waiver Logs (Unless waiver on start cards)

 

Clip Boards

 

Pens and Scratch Pads

 

First Aid Kit

 

Event Awards

 

"B" Awards

 

Club Patches

 

Display Board for Prior Awards

 

Use Permit (If Applicable)

 

After Action Report

 

Incident Report Forms Maps (Area & Trail)

MISCELLANEOUS

 

Table to hold refreshments

 

String/Nylon Cord

 

Styrofoam Cups

 

Stapler and Staples

 

Plastic Dinnerware

 

Extra Paper

 

Paper Napkins

 

Marking Pens

 

Container for heating water

 

Plastic Sheet Protectors

 

Heat Source (Camp Stove)

 

Saw

 

Thermos for Hot Water

 

Hatchet

 

Wooden Stakes I" x 4" x 4'

 

Duct Tape

 

Hammer

 

Trash Bags

 

Sledge Hammer

 

Paper Towels

 

Facial Tissue

 

Scissors

 

Toilet Tissue

 

AVA Policy Manual