Policy 4.01 General Rules for Events, Paragraph II, Subparagraph D.1
A club must prepare an event brochure and distribute it free of charge. A club shall produce an adequate number of brochures to distribute outside the volkssporting community to properly advertise the event in the local area. The publication of event information in State Organization publications and other volkssporting publications, either official or unofficial, does not satisfy this requirement.
Event Brochure Checklist (Form 405)
A printed brochure is an advertisement for your event. Use this checklist to insure you include all necessary and pertinent details. At a minimum the following information should be included:
___ 1. Name of sponsoring club.
___ 2. AVA logo and IVV logo (on the front).
___ 3. Type of event.
___ 4. Location and parking for the event.
___ 5. Date(s) of event.
___ 6. Distance(s).
___ 7. Statements: “This event is sanctioned by the American Volkssport Association (AVA), a member of the International Federation of Popular Sports” and “This event counts towards the acquisition of IVV Achievement Awards.”
___ 8. Event sanction number (for example MA12-12345 region code, year/event reference or sanction number). Special Events offered. Coordinates when available.
___ 9. Specific location/address from a well-known landmark for start/finish.
___ 10. Start and finish times. For YRE/Seasonal Events include the statement that the event can be done during daylight hours, host business hours, or list any days closed.
___ 11. Information contact including phone number, email address, and alternate if available.
___ 12. Access to Internet resources. www.ava.org Traditional Events.
___ 13. A statement that the event is open to everyone.
___ 14. A general description of the course including terrain, surface hills and the expected level of difficulty (trail rating). A statement indicating whether or not wheelchairs, baby strollers or wagons can be taken on the trail.
___ 15. Each club is responsible for providing a waiver clearly visible for all participants on personal loss. “The American Volkssport Association or its subsidiary clubs are not responsible for theft or loss of personal belongings or property.” All participants must sign a waiver.
___ 16. A statement that water will be available at the start/finish and control points or that water must be carried. Availability of restroom facilities at the start/finish and along the course.
___ 17. Area map with written directions adequate for those who are unfamiliar with the area to find the event.
___ 18. Miscellaneous information: parking fees, entry fees, commercial bus/railway/ferry information, policy on pets and cameras, etc.
___ 19. If an award is offered a photo or sketch of the award should be included. Identify the type, cost of award, size, design description, number available and whether or not more will be ordered.
___ 20. Registration fees and instructions.
___ 21. Pre-registration form and pre-registration deadline.
___ 22. Refund policy and event conditions.
To download, use your right-hand mouse button. Use the right-hand mouse button to click on the highlighted link. Save it to your computer in an appropriate directory so you can find it later. Or click on the link to open, then save to your computer.
Brochure 1a doc: 8 1/2 x 11", folded in half, double sided printed. Microsoft Word format.
Brochure 1bi doc: 8 1/2 x 11", folded in half, double sided printed. Microsoft Word format.
Brochure 1bi rtf: 8 1/2 x 11", folded in half, double sided printed. Rich Text Format.
Brochure 2tri doc: 8 1/2 x 11", tri-fold, double sided printed. Microsoft Word format.
Brochure 2tri rtf: 8 1/2 x 11", tri-fold, double sided printed. Rich Text Format.
Brochure 3tri rtf: 8 1/2 x 11", tri-fold, double sided printed. Rich Text Format.
Brochure 3tri doc: 8 1/2 x 11", tri-fold, double sided printed. Microsoft Word Format.
AVA Fun, Fitness, Friendship trademarked logo: JPG format - can be used by most programs.
AVA "Brochure Box" graphic: This is the AVA trademarked logo and IVV logo and sanctioning statement for your brochures.
For more information: avahq@ava.org
Last
Revision
9/27/12
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