Contact this person for information on
European events well in advance of travel.

IVV Liaison: Hans Dieter Fuhr

Parliamentarian: Paul Lamb

Breslauer Str. 60 / D

65203 Wiesbaden, Germany

(home) 011.49.611.66894

hdf1940@googlemail.com

This position is responsible for NEC administrative functions and communications as well as international (IVV) reporting and communications. The Executive Director oversees the administrative/operational stewardship of AVA. Marketing, fundraising, and sponsorship development are primary functions of the Executive Director. The Executive Director coordinates with the Financial Director, and the IT providers for IT services and web site development. Ensure the AVA's mission is carried out in all areas. 

The Financial Director handles all financial and accounting duties including tax and other issues for clubs and the AVA. Responsible for budget items and preparation of annual budget to the AVA Treasurer. The Financial Director is responsible for the annual audit and internal control. Responsible for operations of Headquarters including all vendors, equipment, leases and contracts. Other responsibilities include the human resources and management of staff including volunteers. 

Responsible for office when Financial Director/Interim Executive Director is out. Handles club, individual and membership invoicing. Online Merchandise Store research. Merchandise invoicing from incoming mail / fax / email / online store ordering from clubs / individuals. Club supply requests, club invoice/statement research, shipping status research. 

Handles event management and collection of financial reports. Researches club electronic reporting issues, event stamps, event insurance. Sanctioning issues (club should contact Regional Director first). 

Handles awards processing, membership database, and physical shipping. Processes Special Event Program books that are sold direct from headquarters. Mailing of requested Recognition Awards for Regional Directors. Girl Scout and Master Program processing. Entering of national membership and mailing of renewal notices. 

Handles NEC meeting agendas and preparation of meeting packets. The Executive Assistant coordinates convention timelines and deadlines. Aids in general executive (Executive Director and Financial Director) administrative tasks, website maintenance, and general reception. Prepares draft of Checkpoint monthly newsletter. Maintains paid commercial and club advertisement contracts for The American Wanderer newspaper. Maintains paid AVA commercial web link advertising contracts and postings. Gathers report on AVA member necrology. Club Anniversary notifications/letters/ribbons. Maintains listing of Starting Point changes that are posted to the AVA website. Initiates paid club websites on AVA server. Administrative support during AVA Convention year.